Terms & Conditions
1.Code of Conduct of the class:
Student should arrive five minutes before the class starts. Proper warm-up is done at the beginning of class which is vital for proper conditioning and learning. Hence those who arrive late may be asked to work on theory or observe the remaining duration of the class.
2.Class dress code:
Class dress code is strictly followed. Classical Indian dance looks best in Indian clothes. It is required that students wear traditional attire (Salwar/Churidaar Kameez) or a comfortable dress with tights that will allow students to move. Hair must be pinned back, out of the face and secured in a ponytail, if long. Those who are not dressed in proper attire, will be asked to remain seated and observe the class for the duration of the class, NO EXCEPTIONS.
3.Observance, Practice and Homework:
Parents are allowed to see their kids in the class during the training. Odissi, like all Indian classical dances, requires discipline and dedication. In order to make the best of your child's learning experience, regular practice is a MUST and is most beneficial if monitored and mandated by a parent at home. Homework will be assigned and dancers are expected to submit the homework on time. All classes are recorded and students who miss a class are encouraged to watch the recording and practice.
4.Class Schedule:
Dance classes will be scheduled from mid-August through May of each year. Class sessions will be for duration of 1 hour per week. There will be extra classes for the annual recital, so please plan your schedule accordingly.
5.Holidays:
There won't be any classes for the entire month of June. There will be a 1 week break during Thanksgiving, Christmas and Spring break.
6.Absences and make up classes:
6.1 -Make-up for missed classes should be attended within 1 month of absence, by attending a class of another batch of the same level. Missed classes are not refundable.
6.2 -There are no refunds if you drop a class(es) in the middle of the month or simply skip class. We request that a parent call or email the teacher in advance, to inform the teacher and staff of any absences, illness, or problem a student might be having. If your child has a contagious illness or is injured please do not send the to the class until they have recovered and can participate fully without risk or relapse or re-injury.
6.3 -In the case of serious illness or any critical issue, that would require students to miss a month or more of class, tuition might be waived (this is determined on a case-by case basis).
6.4 -If the class has been cancelled by the teacher, make up class will be scheduled immediately after checking everyone's availability.
7.Class Cancellation:
Utkalaa Dance Academy reserves the right to combine classes and change timings for any class with 3 or less students as well as provide substitute teachers who are appropriately trained. This decision will be made by the director only.
8.Online classes:
Online classes may be offered via an online video-conferencing portal on request. The student has to join the online class 5 mins before it starts. Before joining the class, please make sure you are in a well lit room and the teacher can see the student from head to toe.
9.Annual Recital (Fees and Code of Conduct):
Registration fees for annual recital is around $100/1 student per family, $150/2 students per family and $200/3 students per family.
9.1 - If you have been asked to get your hair, costume and make up done before the recital, kindly comply.
9.2 - We have a photographer who will be on the clock, so if everyone wants to get photographed, please make sure your entire group comes forward for group pictures on time, failing which your group looses the spot and the chance to get photographed.
9.3 - Please comply and follow instructions from whoever is in charge.
9.4 - If you have any issues or concerns, please speak/write (DM) to the Person in charge, then the GL and then reach out to the Director if you still didn't get the answer. (Please read clause 6 below for more clarity)
10. Code of Conduct for Parents (Recital) : Please be respectful towards each other, volunteers and GroupLeaders. They are working hard and volunteering their time so that your performance goes well without a hitch. They are giving their valuable time not only to help you, but they are helping the dance school as well.
Any form of disrespectful/rude behavior (especially in WhatsApp groups), slanderous statements or any remarks in the form of libel will result in serious consequences. The purpose of Whatsapp groups is to communicate and manage the schedule for the school seamlessly. Please refrain from expressing your concern/angst or anything which is not relevant to the school in the Whatsapp groups. Finger pointing or verbal bashing of any sort towards anyone will result in the parent being removed from the Whatsapp group.
Volunteers and GroupLeaders have been appointed by Ms.Putrevu to help her. They work throughout the year to help Ms.Putrevu. We strongly urge you to respect her decision.
We have a zero-tolerance policy for any misbehavior towards Ms.Putrevu, volunteers or GroupLeaders.
A recital is a huge effort which involves months of preparation on Ms.Putrevu’s part, yet we dont have any control over any unforeseen circumstances which might come up. Utkalaa Dance Academy or Ms.Putrevu are not responsible for any sudden weather changes or any unforeseen calamity.
10.1 - Final run through is mandatory and advanced notice will be provided. Please plan your schedule accordingly. Any dancer who doesn't attend the final run through will not be eligible to perform in the recital.NO EXCEPTIONS.
11.Code of Conduct for Parents and Students(Grievance) :
Your behaviour towards the founder of the dance school will remain professional and respectful at all times. If you have a concern, please take an appointment with Ms.Putrevu and discuss the same or else email to utkalaada@gmail.com with grievance, students name, group name in the subject and your concern will be addressed within 3-5 business days, if it has merit.
Code of Conduct for Parents (When a student is invited to perform at an event): Please arrive at the reporting time.
We strongly urge you to be respectful towards the event organizers. You will be representing Utkalaa Dance Academy and your guru when you perform at any event, so please be professional at all times. You can reach out to the director if anything is bothering you. We recommend that you carry your own food if you have dietary restrictions and keep some buffer time handy.
12.1 -Any commitment by Utkalaa Dance Academy to perform for an outside organization WILL be honored after receiving confirmation from students. While it is not required for students to participate at any event or recital, it is REQUIRED that the student honor their commitment after confirming participation.
3.NDA(Music and videos): Only snippets of the performance of the student can be shared or uploaded in social media. Please do not share the music or the entire dance videos with anyone outside the school. Please DONOT share recordings of class videos with anyone not associated with UDA.
14.Costume Rental:
Utkalaa Dance Academy rents out costumes as well for a very nominal price. All rented costumes must be returned within 1 week of the date rented, washed and ironed. We take extreme care of our costumes and expect students to reciprocate the same.
15.De-enrollment or long breaks: If the student decides to discontinue, a written notification is required. Any outstanding fees on the account must be paid in full upon de-enrollment. Students taking a break from scheduled classes will be considered a NEW enrollment. These students MAY NOT be able to continue in the same batch as they would fall behind in the syllabus. New enrollment fee, class date and time will apply. ***College-returned students and other health-related or special situations will be considered for exception from this policy***
Terms:
These terms and conditions are subject to change without notice, from time to time at our sole discretion.
If fees payment is missed twice, you will be automatically moved to auto payment.
16.1- A Registration fee of $50 will be applicable for new students ONLY.
16.2- Tuition Fees is $104 for 4 classes and total 7 classes (4 Regular classes and 3 FREE Body conditioning classes). If you pay quarterly, you will get $5 off.
16.3- Sibling discount $15.
16.4- Late payments will incur $10, if fees are not paid by 5th of every month.
16.5- If your child is absent due to any reason, vacation or other activities, tuition payment is STILL DUE by the due date. There are NO REFUNDS for missed classes. Students can make up a missed class by attending a parallel class of the same level within one month of the missed class.
16.6- If the student is discontinuing classes, a written notification is expected. Any outstanding fees for classes attended must be paid in full upon de-enrollment.
16.7- Utkalaa Dance academy holds an annual recital every year. Recital fees details will be announced closer to the date of the performance and should be paid by the due date.
16.8- Exam Fees - $25
Students will have to appear for practical and written exams as and when they are considered ready by their instructor. This fee should be paid at the time of registration. Announcement of exam dates will be a month prior to the exam. All associated exam fees are non-refundable and cannot be applied towards any other exam session. Additionally, in order to be allowed to test, all tuition payments must be cleared prior to the test date.
PHOTO/VIDEO RELEASE: I give permission for photographs or videos of the registered student in dance class or in performances, to be used in promotional material for Utkalaa Dance Academy in both print and web publications.
I have read the above document about Class Policies and Code of Conduct and will comply with the same.
We, the teachers at Utkalaa Dance Academy, recognize our obligation to make sure our students and their parents are aware of the risks and hazards involved while dancing. By signing this waiver, you the student and /or parent of the student release Utkalaa Dance Academy and all its associates and employees from all claims on account of any injury which may by sustained by yourself or your child attending any dance class, event associated with Utkalaa Dance Academy or outside performance in-person and online. You also affirm you now have, and will continue to carry, proper primary medical, health, and hospitalization and accident insurance, which you consider adequate for the protection of the student.
Additionally in signing below, you also acknowledge your responsibility in paying regular tuition, any associated costumes and all other communicated costs involved. You have read the documents containing Class Policies and Procedures, Tuition Fee Schedule and Policy and agree to comply with the same.
By electronically signing my full name below I, the student or parent at Utkalaa Dance Academy, acknowledge the above statement in its entirety. *
Parent must sign with date if student < 18 years old.
